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JSV International Assistant Service s.r.o. Executive Personal Assistant and Consultant

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Calendar Management

  1. Schedule Your “personal” time
    • At the beginning of each month and week make appointments in your calendar for things in your life that don’t relate to work. Just like you wouldn’t be late for a meeting with your boss, you shouldn’t be late for dinner with your family… 
    Executive Personal Assistant
  2. Align Your schedule with Your priorities
    • Most business professionals are extremely busy, but all too many spend their time doing the wrong things. What sets successful people apart is the way they prioritize what to do during limited time.
  3. Plan ahead
    • Planning ahead and scheduling time for your own work, it is imperative that you plan ahead if you need to schedule an appointment with someone else. Even if you don’t have the agenda or the location for the meeting nailed down you can send out a meeting request placeholder that you later update with more detailed information.
  4. Schedule time for things that take time !
    • Many business professionals only have appointments in their calendar for meetings. The calendar should help you manage your time, so it’s important that you enter everything that takes time. You should also schedule time to prepare for meetings (any material you need to read through or presentation you need to prepare), for getting to and from meetings and following up after meetings (sending out meeting minutes, etc.)
  5. Mark and categorize all Your appointments – confirmed or not !
    • A good way to get a quick overview at a glance of how you are spending your time is by using color-coded categories in Microsoft Outlook. You can of course also use this for more in depth analysis if you export your calendar to Microsoft Excel. By just looking at your calendar week by week you can see if you are allocating your time on the right priorities.